CONSTITUTION & BY-LAWS

ALL VERSIONS OF THE CONSTITUTION WILL BE UPLOADED IN THIS PAGE FOR REFERENCE PURPOSES:

CEBU CONCON CONSTITUTION
The Cebu Constitutional Convention held in Cebu City June 2012
Submitted for Approval at the NLC Dipolog 2013
Effective Immediately

ARTICLES OF INCORPORATION

OF

ALPHA SIGMA PHI - PHILIPPINES

INTERNATIONAL COLLEGIATE SERVICE ORGANIZATION, INCORPORATED

KNOW ALL MEN BY THESE PRESENTS:

WE, THE MEMBERS OF THE ALPHA SIGMA PHI, PHILIPPINES INTERNATIONAL COLLEGIATE SERVICE ORGANIZATION, INCORPORATED, REGARDLESS OF RACE, CREED AND COLOR DEVOTED TO THE NOBLE IDEAS OF HUMANITY AS EMBODIED IN OUR SCHOOLS AND COMMUNITY IN ORDER TO UPHOLD AND PROPAGATE THE PRINCIPLES OF SERVICE, LEADERSHIP AND LOYALTY AND TO FOSTER SPIRITUAL, MORAL AND SOCIAL ADVANCEMENT OF OUR MEMEBRS DO HEREBY PROMULGATED THIS ARTICLES OF INCORPORATION AND BY-LAWS.

FIRST. The Organization shall be called Alpha Sigma Phi Philippines International Collegiate Service Organization, Inc. Its National Headquarters shall be located in 1845 Mongcopa Drive, Orchids, Daro, Dumaguete City, Philippines.

SECOND. The organization shall have only one corporate seal to be adopted by the Alpha Sigma Phi Philippines International Collegiate Service Organization, Inc. and which shall appear in all official communications of the organization.

THIRD. Objectives: The organization shall aim to:

a. Foster lifetime brotherhood and sisterhood and unity among members.

b. Promote the welfare of the members;

c. Build noble leaders and better citizens for tomorrow;

d. Work for greater involvement in the affairs of the school as well as in the community.

FOURTH: That the term for which the Organization is to exist is fifty (50) years from and after the date of issuance of the certificate of incorporation, which shall be renewed for like period.

FIFTH: That the names, nationalities and residences of the incorporators of the Organization  are as follows:

_________________     ________________

_________________     ________________

_________________     ________________

SIXTH: That the name, number of trustees of the Organization shall be FIFTEEN (15) and that the names, nationalities and residences of the first trustees of the Organization are as follows:

_________________     ________________

_________________     ________________

_________________     ________________

SEVENTH: That the capital of the association was contributed by the incorporators and directors who are also members of the Organization as follows:

_________________     ________________

_________________     ________________

_________________     ________________

EIGHT: That no part of the income of the Organization may obtain as an incident to its operation shall be distributed to its members, trustees or officers subject to the provisions of the Corporation Code on dissolution. Any profit obtained by the Organization as a result of its operation, whenever necessary or proper shall be used for the furtherance of the purposes enumerated in Article II, subject to the provisions of Title XI of the Corporation Code of the Philippines.

NINTH: That ______________________ has been elected by the members as Treasurer of the Organization to act as such until his/her successor is duly elected and qualified in accordance with the by-laws; and that as such Treasurer, he/she has been authorized to receive for and in the name of the Organization all contributions or donations paid or given by the members.

TENTH: That the incorporators undertake to change the name of the Organization immediately upon receipt of notice or directive from the Securities and Exchange Commission that another organization, partnership  or person has acquired a prior right to the use  of that name or that the name has been declared as misleading, deceptive, confusingly similar to a registered name, or contrary to public morals, good customs or public policy.

ELEVENTH: That the organization shall comply with the requirements for non-stock corporations in the course of its operations.  

IN WITNESS WHEREOF, we have hereunto signed this Articles of Incorporation, this _____ day of __________________, 2013 in the City/Municipality of _______________, Province of ______________________________, Philippines.

_____________     ______________     _______________     ____________

_____________     ______________     _______________     ____________

_____________     ______________     _______________     ____________

BY-LAWS

OF

ALPHA SIGMA PHI PHILIPPINES

INTERNATIONAL COLLEGIATE SERVICE ORGANIZATION, INC.

ARTICLE I

MEETINGS

Section 1. National Assembly. The general membership regular meeting of the national assembly, either National Biennial Convention (NBC) or National Leadership Conference (NLC), is to held annually every 3rd week of April for a minimum of two (2) days.

Section 2. The regular meetings of the National Assembly shall be held during biennial convention and national leadership conference.

Section 3. Special Meetings. Special meetings of the members shall be in the form of conclaves and summits and may be called as the need thereof arises.

Section 4. The National Executive Council, Board of Trustees and other Council Offices shall be required to convene either monthly or quarterly.

Section 5. Alumni Associations and Undergraduate Chapters shall be required to convene regularly, either on a weekly or monthly basis.

ARTICLE II

NATIONAL ASSEMBLY

Section 1. The National Assembly is the highest policy making body of the Organization.

Section 2. The National Assembly is composed of the official delegates from the alumni associations, undergraduate chapters, past national presidents, members of the national executive council and alumni foundation in good standing.

Section 3. The National Assembly is a national annual gathering referring to the National Biennial Convention and National Leadership Conference which shall be held alternately.

Section 4. Notices. A notice of assembly which includes the agenda shall be transmitted through fastest means under the directive of the National President to all registered and recognized members of the alumni associations, undergraduate chapters, past national presidents, members of the national executive council and alumni foundation in good standing at least three months before the fixed date.

Section 5. Quorum. A majority of the delegates present and entitled to vote shall constitute a quorum for all business of the annual national assembly, but a lesser number may convene for the purpose of setting a time at which to reconvene or to adjourn the national assembly.

Section 6. Each official delegate shall make a brief report on the status of his chapter or association to be submitted to the National President one month prior to the National gathering. The President shall then prepare a consolidated report to the National Assembly to include the status reports of the Alumni associations and Chapters.

Section 7. Hosting of the national assembly through bidding is open to all interested chapters/associations which shall be chosen before the end of the assembly. A bidder attaining majority vote by the attending delegates shall be the host of the said assembly.

ARTICLE III

BOARD OF TRUSTEES

Section 1. The Board of Trustees shall exercise the corporate powers and provide general policy directions for the Organization.

Section 2. Composition. The Board of Trustees shall be composed of fifteen (15) members as follows:

i a) Six (6) alumni members voted at large during a National Assembly called for such

       purpose.   

         

ii b) Six (6) alumni representatives, two (2) each from Luzon, Visayas and Mindanao.  

               

iii c) Three (3) undergraduates, each representing Luzon, Visayas and Mindanao.

Section 3. The term of office of the Board of Trustees shall be two (2) years and can be re-elected for another two (2) year-term. They shall be elected through secret balloting among voting delegates during the general membership regular meeting of the national assembly.

Section 4. Any member who had served as National Officer for three (3) consecutive terms shall not be voted again to the position as member of the Board of Trustees.

Section 5. The following committees shall have as Chairman, a member of the Board of Trustees, to wit:

1. Committee on Undergraduate Affairs

2. Alumni Affairs Committee

3. Committee on Community Affairs and International Relations

4. Committee on Awards and Recognition

5. Committee on Internal Affairs

6. Elections Committee

Section 6. The Committee Chairman shall have full authority to appoint members of their respective committees, and shall submit the same to the board of trustees for proper acknowledgement.

Section 7. All Committee Chairmen shall be required to submit their plans and programs to the National President for consolidation and approval of the Board of Trustees. Non- submission of said report shall subject the Committee Chairmen concerned to disciplinary action by the Board en banc.

ARTICLE IV

NATIONAL OFFICERS

Section 1 The National Executive Officers shall be as follows:

(a)    President 

(b) Vice-President

(c) Executive Director

(d) Secretary

(e) Treasurer

(f) Auditor 

(g) Herald

Section 2. Except for the Executive Director, the Board of Trustees shall elect from among themselves the National Executive Officers who shall serve for a period of two (2) years.

Section 3. The Executive Director. The Executive Director shall be appointed by the President from among the elected Board Member or from the roster of officially registered members of the organization with the concurrence of the Board of Trustees. The term of office of the Executive Director shall be co-terminus with the appointing officer.

Section 4. The following national officers shall likewise be appointed by the National President from the roster of officially registered members of the Organization with the concurrence of the Board of Trustees:

a. National Historian

b. National Archivist

c. Regional Coordinator

d. Faculty Chapter Advisers

Section 5. Qualifications of Officers. The National Officers and the members of the Board of Trustees shall have the following qualifications:

a) Must be a bona fide member of Alpha Sigma Phi, International Collegiate Service Organization, Inc.

b) Must be at least a four-year college degree holder.

c) Must have held office in the undergraduate chapter or an officer or a trustee in the alumni association.

d) Must be a member of good standing and of good moral character.

e) Must be financially capable to support all the activities in the performance of his/her duties and responsibilities

ARTICLE V

FUNCTIONS AND POWERS OF THE NATIONAL OFFICERS

Section 1. President. Is the Chief Executive Officer who shall preside over all types of meetings in the Board, in the general assembly, conclaves and conferences. He/ She shall supervise the formulation of the plans and programs for the fiscal year. He/She or his authorized representative shall   represent the organization in matters of general concern and public functions of national importance and scope where the presence of the Organization is required.

Section 2. Vice President. Shall succeed the President in the event that such position becomes vacant by reason of resignation, immigration, incapacity, death or by removal as provided in the penal clause of this Constitution and the By Laws. With written authority from the President or the Board of Trustees, he/she shall represent the President in matters of general concern and public functions. He/she may perform other functions required of him/her by the President or the Board.

Section 3.  Executive Director.  With the concurring action of the Board of Trustees on the appointment to the position, the Board shall clearly define the functions inherent to the position. 

Section 4. Secretary - He/she shall issue calls, serve notices, prepare the agenda of the meetings of the Board, the general assembly, conclaves and conferences. He/she shall prepare an updated list of active members of the Organization. He/she shall provide the said document to the Commission on Elections two (2) months prior to an election. He/she shall take the minutes of all meetings and proceedings of the Board of Trustees, general assembly, conclaves and conferences. 

Section 5. Treasurer - He/she shall collect for safekeeping the fees and dues received, issue official receipts therefor and pay all authorized expenses of the Organization. He/She shall prepare the financial report, which shall be furnished to the Auditor before submission to an independent Certified Public Accountant for attestation and confirmation on the veracity of its contents, and render such report at the general assembly. The fee of the Certified Public Accountant shall be determined and approved by the Board of Trustees on a case to case basis. (…)

Section 6. Auditor - Prior to submission of the Treasurer’s report to a Certified Public Accountant, he/she shall review the report thoroughly from the first entry to the last digit entered during the fiscal year before affixing his/her signature on the report, an exercise of internal financial control. He/she shall conduct  regular audits on the petty cash fund of the Treasurer and render a report to the Board during its regular or special meetings. Further, he/she shall develop and maintain an effective audit plan and on the basis thereof carry out regular, special or spot internal audits of the financial and operational systems and procedures at all levels of the Organizations to, among others 1) Detect error, fraud or malpractices and to investigate them and recommend corrective actions or recommend punitive actions when warranted; 2) Determine compliance with established systems, policies, procedures and the law; 3) Ascertain whether activity, program and project results are consistent with established goals and objectives; 4) Recommend measures for operations improvement; 5) Safeguard assets and interests of the Organization; 6) Mitigate or eliminate risks; 7) Ensure business continuity; and, 8) Submit his/ her report(s) and recommendation(s) to the Board of Trustees. 

Section 7. Herald - He/she shall promote and project a good image of Alpha Sigma Phi, International Collegiate Services, Inc. to the public through all media outlets. Likewise, he/she shall be responsible in disseminating updated information to all Alumni and Undergraduate chapters. (…)

Section 8. National Historian. He/she shall identify items of historical interest to the Organization and shall acquire and preserve them. He/she shall prepare report(s) covering the articles, items, materials citing thereof the alumni or undergraduate chapters, members, officers of origin. The report, items, relics, etc. shall be submitted to and evaluated by the Board of Trustees.

Section 9. National Archivist. He/she shall receive from the Board of Trustees items, relics, etc. decided or considered by the latter as having historical value. He/she shall keep, maintain and manage the area where the records of the Organization and other items or materials are archived for safekeeping and for future references.

Section 10. Regional Coordinators. He/she shall represent the National President in meetings of alumni associations in the city or province of domicile. He/she shall assist the association during meetings and help to  organize annual conclave or summit for the association.

Section 11. Faculty Undergraduate Chapter Adviser. He/she shall represent the President in the meetings of Undergraduate chapter to which he/she is assigned. Aside from the advisory function in the chapter, he/she shall assist or help in organizing  joint meeting/s of the Undergraduate chapter(s) and Alumni association(s) in the area of chapters domicile.

ARTICLE VI

COMMITTEES

Section 1. To assist the Organization in carrying out its functions, the programs and implementation of projects, the following committees shall be filled in with members from within and outside the Board of Trustees through appointment by the President with the concurrence of the Board:

(a)    Committee on Undergraduate Operations. It shall supervise the implementation of existing policies, rules and regulations concerning undergraduate operations and the policies, rules and regulations that the Board of Trustees may hereinafter promulgate. It shall set guidelines and draw rules and regulations, subject to the approval of the Board of Trustees, on the implementation of the Educational and Scholarship program of the Organization.

(b)   Alumni Affairs Committee. It shall supervise the implementation of existing policies, rules and regulations concerning alumni affairs and the policies, rules and regulations that the Board of Trustees may hereinafter promulgate.

(c)    Committee on Community Affairs and International Relations. It shall liaise between any government office, national or local, and the Organization and shall handle all international relations concerns of the Organization subject to policies, rules and regulations that the Board of Trustees may hereinafter promulgate.

(d)   Committee on Awards and Recognition. It shall supervise the giving of awards and recognition to members who have distinguished themselves in their chosen fields of endeavor and which has given honor to the Organization.

(e)    Committee on Internal Affairs. It shall conduct continuous research for technically and economically feasible income generating projects and programs that are easy to implement and can bring benefits to the Organization, members and the community. It shall also prepare the program of work and detailed cost estimate of these projects and programs for the approval of the Board of Trustees.

(f)    Elections Committee. Shall be appointed by the President with the concurrence of the Board of Trustees. It shall be responsible for the conduct of all elections for the Organizations. It shall be the sole judge of all contests relating to the elections, returns and qualifications of members of the Board of Trustees and shall promulgate and adopt rules and regulations as may be necessary for the discharge of its functions.

Section 2. Each Committee shall be composed of five (5) members, four (4) of which shall come from the general membership. The composition will afford the members to be directly involved in the affairs of the Organization. Except for the Elections Committee, the chairmanship shall be given to one of the members of the Board of Trustees or the National officers whose expertise may fit the committee requirements.

Section 3. The Board may create other committees, through Resolution, to further aid the Organization in its operations and functions. The function of the committees so created shall be specific and their existence shall be co-terminus with the project or program for which they were created. The composition of the committees and their membership shall follow the provision of the immediate preceding Section 2. Should there be more committees created by the Board and its officers and trustees are already fully utilized in other committees, the chairmanship shall be given to one coming from the general membership.

Section 4. All committees shall submit to the Board a periodic written report on an ongoing project or program, or immediately after a project or program is terminated or accomplished. The report shall contain the activities undertaken, the method of implementation and difficulties encountered. The Board shall act, if required, on the report within ten (10) days from receipt thereof.

Section 5. Committees may draw internal rules, regulations and guidelines to aid them in the implementation of their tasks.

ARTICLE VII

MEMBERS

Section 1. Qualifications for Membership. Membership to the Organization is open to bonafide students of tertiary education with good moral character, good health and who are willing and able to serve, to lead, and to be loyal to the vision, mission and goals of the organization.

Section 2. Acceptance of Prospective Members. A prospective member shall be accepted after completion of all the requirements as embodied in the Pledge Education Program (PEP) and upon compliance with the acceptance procedure prescribed by the rules of the Organization.

Section 3. Disqualification for Membership. Quitters and resignees of any chapter and other fraternities shall not be eligible for membership to the   Organization.

Section 4. Duties of Members. All members shall have the following duties:

(a) Foster unity and harmony in the organization

(b) Financially support the organization

(c) Respect brothers and sisters at all times

(d) Comply with the legal obligation to stamp out all forms of hazing in the recruitment process and to strengthen the Pledge Education Program  

(e)Demonstrate in thoughts and actions the meaning of true brotherhood and sisterhood by exhibiting in all dealings with Alphans and the community at large, the obligation to speak the truth, to radiate love, and to observe equality among members of the Organization.

Section 5. Members in Good Standing. To be  considered a member in good standing, one must:

 (a) have settled all financial obligations with the Organization;

 (b) maintained the grade point average set by the chapter; and

(c) actively participate in the affairs of the Organization and chapter or association where he or she is a member.

Section 6. Membership for Life. Membership in the organization is for life, however, a member, by his own volition, may voluntarily terminate his membership to the Organization.

Section 7. Affiliation. A member may affiliate to other local chapter subject to the acceptance of the latter.

Section 8.  No member shall be allowed to join any other Greek Letter fraternity/sorority. This provision, however, shall not apply to any professional, social or civic organization.

ARTICLE VIII

ORGANIZATION

Section 1.  The Organization shall be composed of Undergraduate Chapters and Alumni Associations.

A.    UNDERGRADUATE CHAPTERS

Section 2. Undergraduate chapters shall be established in educational institutions and universities duly recognized by the Commission on Higher Education.

Section 3. A newly organized chapter shall be issued a Certificate of Recognition only after it has submitted the requirements to the Board of Trustees and upon attendance in the general assembly.

Section 4. For the name of the new Chapter, the Board of Trustees shall designate a Greek letter or a combination of Greek letters followed by the name of the school or university to the new Chapter.

Section 5. The following are the officers of an Undergraduate Chapter, viz: Grand Chancellor, Chancellor, Keeper of the Scroll, Exchequer, Keeper of the Mace, Pledge Educator and Herald. There shall also be two (2) Advisers (either alumni or non-member) who shall be chosen by the Chapter officers.

Section 6. A Chapter shall draw its own policies, rules and regulations. Provided, however, such policies, rules and regulations do not contravene with the Constitution and By-Laws and the policies, rules and regulations of the Alpha Sigma Phi International Collegiate Service Organization, Philippines, Inc.

Section 7. A member of an undergraduate chapter in an institution of learning or university who moves to another institution or university where another chapter of Alpha Sigma Phi International Collegiate Service Organization, Inc. exists has the option to either join the chapter at the new school or remain with the chapter of origin. In the event that such situation involves transfer of residence of the transferee, he/she may be accommodated by the chapter at the new school and domicile. The host Chapter at the new school shall draw rules and regulations to meet such a situation. Such rules and regulations shall only be applicable to the host Chapter.

Section 8. Each chapter shall be entitled to two (2) voting delegates and one (1) alternate to The National Assembly or in meetings where chapter representation is required.

B. ALUMNI ASSOCIATIONS

Section 8. There shall be created Alumni Association which shall be composed of alumni members with valid qualifications: 

a) he/she is a duly accepted member of the fraternity having passed all the requirements of membership and has graduated of from any course of choice;

b) brothers and sisters who were not able to finish a degree nor acquire a certificates of or diploma.

Section 9.  Upon application, a certificate of recognition may be granted to an alumni association having at least 15 members.  The formal chartering of the alumni association shall be granted only after deliberation and clearance of the Executive Director and upon approval by the President. 

Section 10. The affairs of the alumni associations shall be managed by its own Board of Trustees and Officers who will be elected by and among the members.

Section 11.  The alumni association shall be governed by their own policies, rules and regulations consistent with this Constitution and By-Laws.

Section 12.  Each alumni association shall be entitled to two official voting delegates and one alternate to the national assemblies or conventions.

ARTICLE IX

ALUMNI FOUNDATION

Section 1. The alumni foundation shall be created to support medical, educational, resource generation and other needs to enhance the well-being of the organization, more specifically undergraduate chapters and alumni associations.

Section 2. The alumni foundation shall support other community services of humanitarian nature of the Organization.

Section 3. The alumni foundation shall manage gifts and donations made by generous donors and other revenues generated as good stewards.

Section 4. The Board of Trustees of every Alumni Association shall create a secretariat to attend to the routinary affairs of the foundation.

ARTCLE X

PAST NATIONAL PRESIDENTS ADVISORY GROUP

Section 1 There shall be an advisory group composed of past National Presidents who shall have voting privileges but cannot be voted upon, except when he/she represents an alumni association.

Section 2 The Advisory Group shall formulate its own policies, rules and regulations.

Section 3 The Advisory Group may be invited/called upon by the Board of Trustees as deemed proper and necessary.

ARTICLE XI

GRIEVANCE OFFICE

Section 1 There shall be created a National Grievance Office, which will be composed of a Chairman, Vice-Chairman and three (3) members to be elected by the national assembly during biennial convention, whose term of office is two (2) years without prejudice to re-election.

Section 2. The National Grievance Office shall be vested with investigative and adjudicative powers including settlement through mediation and      conciliation for all cases referred to it. For cases of expulsion, the office shall recommend such penalty to the Board of Trustees for approval by Two Thirds (2/3) votes of all members.

Section 3 There shall be a separate budget for this office which shall be approved during the biennial convention.

Section 4 The National Grievance Office shall formulate its own implementing rules and procedures in the furtherance of its functions to be approved by the Board of Trustees.

Section 5. There shall also be created a Grievance Office for every undergraduate chapters and alumni associations which shall investigate and adjudicate cases referred to it. Settlement through mediation and conciliation shall be paramount.

ARTICLE XII

FEES, CHARGES AND ASSESSMENTS

Section 1.   A one time registration fee in the amount to be determined by the Board of Trustees shall be collected from each member duly issued with official receipt by the National Treasurer for the issuance of the national I.D. and for the replacement thereof.

Section 2.  The chapter shall collect from each member a monthly due the amount to be determined by the Board, and 20% of which shall be remitted to the National Executive Office.

Section 3.  Each alumni association shall collect from each member an annual dues in the amount to be determined by the Board of Trustees and 25% of which shall be remitted to the National Treasurer who shall acknowledge the same through the issuance of official receipt.

Section 4.  A one time payment in the amount to be determined by the Board of Trustees shall be collected from the alumni association and undergraduate chapters for recognition. The National Treasurer shall likewise issue official receipt for such payment.

Section 5.  Other sources of funds of the organization shall consist of donations, contributions and proceeds from projects to be promulgated and imposed by the Board of Trustees. The same shall be duly acknowledged by the issuance of official receipt by the National Treasurer.

Section 6. Withdrawal from the funds of the Organization, whether by check or any instrument shall be signed by the Treasurer and countersigned by the President. If necessary, the Board of Trustees may designate other signatories.

ARTICLE XIII

PLEDGE, EDUCATION PROGRAM AND ACCEPTANCE

Section 1. The Pledge Education Program, and Acceptance as mandated by the Quest for Excellence Membership Manual approved in the Palawan 2004 National Convention and ratified in 2006 Pili National Convention is hereby adopted for implementation by all chapters and associations.

ARTICLE XIV

GENERAL PROVISIONS

Section 1. A full pledge member shall be entitled to all the rights and privileges, as well as the obligations and responsibilities, provided under this Constitution and By-Laws.

Section 2.  All members have the right to question and/or petition in writing any standing rules and regulations of the organization which are contrary to the Articles of Incorporation and By-Laws and which complaints shall first be acted upon by the alumni association or chapter.

Section 3.  The Organization adheres and adopts the policy of non-hazing,  including new methods duly approved by the Board of Trustees.

Section 4.  The Organization hereby adheres and adopts the principles of    transparency and accountability.

Section 5. The organization shall develop and implement a comprehensive and holistic membership development program that will prepare each member of the organization for a life-long commitment to the values of service, leadership and loyalty to the Organization.

Section 6. At the beginning of each calendar year or semester as the case maybe, each chapter; association, and the national organization shall submit to the National President a list of members in good standing. Only the members in good standing have the right to vote and be voted upon.

Section 7. Names of members who have voluntarily terminated their membership or those who have been expelled from the Organization shall be stricken from the rolls of members which shall be disseminated by the Secretary to all chapters and associations for information. Readmission of terminated members may be made upon the discretion of the Board of Trustees subject to the guidelines that may be promulgated for the purpose.

ARTICLE XV

PENAL PROVISION

Section 1 The following are considered Major Offenses :

(a)    Conviction by final judgment of a heinous crime as prescribed by Philippine Laws and regulations.

(b)   Blatant/Gross violation of Articles of Incorporation and By-Laws, Policies, Rules and Regulations of the Organization.

(c) Intentional and unexcused absences of officers and members (Chapter/Alumni Association/ National) to a regular meeting including-willful abandonment of duties as an Alphan and other acts inimical to the well-being of the undergraduate chapter/alumni association.

Section 2. The following are considered Minor Offenses :

(a)    Violations of Chapter/Alumni Association policies, rules and regulations.

(b) Gross Violations of School rules and regulations.

Section 3. Hearing.

(a)    Offenses under Section 1 and 2 committed by the members shall be heard and decided by a majority vote of all the members of the chapter/Alumni Association in attendance. The decision shall be signed by the Grand Chancellor/Alumni Association Chairman as the case maybe.

(b)    Due process must be observed in all proceedings. The offended member must be properly served with notice and his/her attendance be made compulsory to enable him/her to answer the charges. However, his right to be heard and to counsel shall be deemed waived if he/she refuses unreasonably and fail to appear before the body constituted to hear and decide his/her case.

Section 4 Penalties.

(a)    For minor offences, the local chapter/alumni association, by a majority decision of all its members duly signed by the grand chancellor/alumni chairman, may suspend the member/s for a period of not more Thirty (30) days or reprimand the member/s.

(b) Suspension of more than Thirty (30) days but not more than Five (5) months needs the approval of the Provincial Council Chairman/Regional Council Chairman.

(c)    Suspension of more than Five (5) months needs the approval of the Provincial Council Chairman/Regional Council Chairman and the National President.

(d)   Offenses whether minor or major committed by Chapter/Alumni Association officers will be tried by the Provincial/ Regional council, reviewed by the National Grievance Office and approved by the Board of Trustees.

(e)    Offenses whether minor or major committed by Provincial/Regional Council officers will be tried by the National Grievance Office and approved by the Board of Trustees.

(f)    A member or officer who is found to have abandoned  his /her duties, or has violated the Constitution and By-laws or the National Policies of the Organization,  may be suspended or expelled upon recommendation by the chapter or alumni association after due process, to be reviewed by the National Grievance Committee and approved by the Board of Trustees whose decision is final and executory, provided that if the decision is for expulsion of a member or officer, the required of votes is at least 2/3 of the entire membership of the Board of Trustees.

Section 5. Appeal – An aggrieved party has the right to appeal to the next higher body any decision adverse to such aggrieved party.

ARTICLE XVI

AMENDMENTS

Section 1. This Articles of Incorporation and By-Laws or any provision hereof may be amended, revised, modified or repealed by a Resolution/Motion initiated by a member during a special meeting called for such purpose and duly endorsed by a majority vote of the Board of Trustees.

Section 2. Any amendment, revision, modification or repeal of the Articles of Incorporation and By-laws or any provision hereof duly endorsed by the Board of Trustees as provided in the preceding section shall be ratified by at least two-third (2/3) votes of the national assembly present in a meeting called for the purpose. Provided, that a written notice as regards to the proposed amendments, revision, modification or repeal of the same shall have been received by the members of the national assembly in good standing at least thirty (30) days prior to the date of the said meeting.

Adopted this 20th day of April 2013 in Dipolog City, by the affirmative vote of two-thirds (2/3) of the members in good standing of the national assembly in a meeting called for the purpose.

MALOLOS CONSTITUTION
18TH NBC held in Malolos, Bulacan April 2010

ALPHA SIGMA PHI PHILIPPINES, INC.

National Headquarters

1845 Mongcopa Drive, Orchids, Daro

Dumaguete City 6200

ARTICLES OF INCORPORATION AND BY-LAWS

PREAMBLE

We, the members of the Alpha Sigma Phi Philippines, Incorporated, regardless of race, creed and color, devoted to the noble ideals of humanity as embodied in our schools and community, in order to uphold and propagate the Principles of Service, Leadership and Loyalty and to foster the intellectual, cultural, moral, and social advancement of our members, do hereby promulgate this Article of Incorporation and By-Laws.

ARTICLE I  DECLARATION OF NAME,

HEADQUARTER, SEAL,

AIMS AND SIGNS AND SYMBOLS

Section 1        This organization shall be called ALPHA SIGMA PHI PHILIPPINES, INCORPORATED. Its principal office located at 1845 Mongcopa Drive, Orchids Daro, Dumaguete City, Philippines.

Section 2     The organization shall have only one official corporate seal, flag, coat of arms and other signs and symbols adopted by Undergraduate Chapters and Alumni Associations which shall appear in all official communications of the organization.

Section 3      Objectives: The organization which shall be a non-stock and non-profit, aims to:

3.1      Foster lifetime brotherhood and sisterhood and unity among members;

3.2      Promote the welfare of the members

            3.3      Build noble leaders and better citizens for tomorrow

3.4      Work for the greater involvement in the affairs of schools as well as in the community.

  

ARTICLE II  MEMBERSHIP

Section 1        Membership in this organization is open to bonafide college students with good moral character, good health, and who have passed the Alpha Sigma Phi Entrance Examinations as contained in the Quest for Excellence Manual.

Section 2        Membership is also open to members of the community of good standing and manifested exemplary leadership and service to the community after signifying an application in writing through to the National Executive Office exhibiting genuine concern and dedication to the organization duly approved by the National Assembly. This member at large also enjoys the same rights and privileges conferred to a regular member as well as the duties and obligations imposed.

Section 3        Quitters and resignees of any chapter and other fraternities shall not be eligible for membership in this organization.

Section 4        Any member who wants to be affiliated to another chapter and alumni association must apply in writing his intention to become a member thereof. In which case an application shall not be considered without the accompanying Certificate of Clearance from the applicant’s chapter of origin or from the National Executive Office.

Section 5        Only member of good standing shall have the rights to vote and be voted upon.

Section 6        Any member  shall forever be barred from membership in any other social college fraternity and sorority.  However, this provision shall not apply to any specific college fraternity/sorrority such as professional, class, honorary as may be determined by the Board of Trustees.

Section 7        A member becomes full pledged only after passing the initiation ritual conducted by a recognized chapter authorized by the National President. 

Section 8        Termination of Membership.

8.1      A member who voluntarily renounces in any form his membership shall forfeit his rights and privileges and will be delisted from the national roster.

8.2      Expulsion.  A member who by his own act or behavior which constitute a ground for removal from the membership shall be determined by the Board of Trustees.

  

ARTICLE III    NATIONAL ASSEMBLY

Section 1        The National Assembly shall be composed of the general membership of the organization.

Section 2        The National Assembly shall be held biennially however, in cases of unforeseen events that will bar the holding of the National Assembly, the Board of Trustees in a meeting called for the purpose, shall motu proprio, reset the assembly provided that, the convening of the same shall not be earlier than 1 month nor later than 3 months after such occurrence.

Section 3        National Leadership Conference shall be held in between biennial convention.

ARTICLE IV    MEETING

Section 1        The National Assembly shall meet annually every 3rd Sunday of April.

Section 2        The regular meetings shall be held during Biennial Convention and National Leadership Conference.

Section 3        Special Meetings shall be in the form of Conclaves and Summits.

ARTICLE V  BOARD OF TRUSTEES

Section  1       The Board of Trustees is the highest policy making body.

Section  2       The Board of Trustees shall be composed of fifteen (15) members as follows:

1.  Six (6) alumni members (at large).

2. Six (6) alumni representatives,  two (2) each from Luzon, Visayas and Mindanao

3.  Three (3) undergraduates, each representing Luzon, Visayas and Mindanao

Section 3        The term of office of the Board of Trustees shall be four (4) years except for undergraduate, which shall be two (2) years and the alumni representatives of Luzon, Visayas and Mindanao shall serve for a term of four (4) years   and the last three (3) shall serve for a term of two (2) years. The succeeding elected members shall serve for four (4) years. They shall be elected through secret balloting among voting members of the assembly.

Section 4        The following management committees shall have as Chairman a  member of the Board of Trustees, to wit;

4.1       Committee on Membership and Expansion

4.2       Committee on FINANCE

4.3       Committee on Constitutional Amendments

4.4       Committee on Ritual

4.5       Committee on History

Section 5        The Committee Chairmen shall have full authority to appoint at least four (4) members of their respective committees, and shall submit the same to the Board of Trustees for proper acknowledgement.

He shall also submit plans and programs of actions for approval of the Board of Trustees.

Section 6        These committees shall assist the Board of Trustees in decision-making relative to committee affairs functions.

ARTICLE VI  THE NATIONAL EXECUTIVE OFFICERS

Section 1        The National Executive Officers shall be as follows:

1.1      President

1.2      Vice President

1.3      Executive Director

1.4      Treasurer

                        1.5      Auditor, and

1.6      Herald

Section 2        The National Executive Officers shall be elected by the Board of Trustees from among themselves and shall serve for a period of two (2) years, except for the Executive Director who shall be appointed by the President and concurred by the Board of Trustees.

Section 3        In cases of vacancy in the National Executive Office by reason of death, incapacity, immigration, or removal for cause the Board of Trustees shall fill the vacancy/ies by election for the unexpired term from among the present members of the Board.

ARTICLE VII  QUALIFICATIONS AND DUTIES OF

NATIONAL  EXECUTIVE OFFICERS

Section 1      The National President shall have the following qualifications:

1.1     He must be a degree holder or a graduate of at least four-year course.

1.2     He must be a bonafide and member of good standing.

1.3     He must be of good moral character.

1.4      He must be financially capable to perform the functions of his office.

Section 2      The duties of the National President are:

2.1     He shall be the Chief Executive of the organization and shall be directly responsible and render reports to the assembly relative to the affairs of the organization.

2.2     He shall preside the opening of the National Assembly.

2.3  He shall preside in other National Meetings of the organization.

2.4     He or his duly authorized representative, shall issue permits to organize and establish, and to recognize chapters and alumni associations.

2.5     He shall cause the preparation of a two-year program and an annual budget to be endorsed by the Board of Trustees and subject for the approval of the National Assembly.

2.6     He shall be responsible with fund disbursements and other fiscal matters of the organization.

Section 3      The National Vice President shall have the same qualifications as the National President.

Section 4      The National Vice-President shall have the following duties:

4.1     He shall automatically take over and act as the National President in case of incapacity, death or permanent disability on the part of the National President. He shall assume the presidency but only for the unexpired term.

4.2     He shall assist in the over-seeing and or supervising the overall operation of the undergraduate chapters and Alumni Associations.

4.3     He shall perform all other functions as assigned by the National President.

Section 5      Qualifications of the National Executive Director.

5.1     The National Executive Director must possess all the qualifications of the National President as provided for under Section 1 Article 7.  In addition, he must be willing to work full time and accept compensation which shall be determined by the Board of Trustees.

5.2     Duties of the National Executive Director:

5.2a     He shall be responsible for the operation of the National Headquarter;

5.2b    He shall be responsible for the orderly keeping of the records of the organization, and the proper dissemination of the communications/correspondents to all concerned;

Section 6      Duties of National Treasurer

                    6. 1    He shall be the chief finance officer of the organization;

6. 2    He must keep an accurate record of all collections, disbursements and other financial activities of the organization;

6. 3    He shall update and present the book of account to the Board of Trustees during its annual meeting or when required.

6. 4    He shall submit an annual audited report to the Securities and Exchange Commission as required, and to the National           Assembly.

6. 5    He must deposit the funds of the organization under its name in any reputable bank approved by the Board of Trustees for safekeeping.

No funds deposit shall be withdrawn unless approved and authorized by the Board of Trustees.

6.6     He must be duly  bonded.

Section 7      Qualifications and Duties of National Auditor

7.1   He must be a bonafide and active member of  good standing in the organization.

                    7.2     He must be of good moral character.

7.3     He must preferably be a commerce graduate with knowledge and experience in auditing.

7.4     He must conduct a periodic audit of the national treasurer and or chapter/associations treasurer.

7.5     He must submit periodic reports on the financial status of the organization to the National Assembly and the Board of Trustees.

7.6     He shall report any and all irregularities done in any offices of the organization, and submit his findings and recommendations for appropriate action by the Board of Trustees.

Section 8      Qualifications and Duties of National Herald

8.1     He must have a working knowledge  on journalism and must possess adequate skills and talent on oral and written communications.

8.2     He shall be the Director of Publications and such, he shall be responsible of all publications of the organization including the National Newsletter and official website

8.3     He must be ready to assume other duties that may be assigned to him by the National President or the Board of Trustees.

ARTICLE VIII

ALUMNI ASSOCIATIONS, UNDERGRADUATE CHAPTERS

AND OTHER OFFICES

A. ALUMNI ASSOCIATIONS

Section 1      The following are qualified to join and form Alumni Associations:

1.1  Brothers and sisters who finished at least four year course and economically stable.

1.2     Brothers and sisters who have acquired a certificate of Diploma of any two-year course or less from any educational institutions duly recognized by the Commission on Higher Education and economically stable.

1.3     Brothers and sisters who not having been able to finish a degree nor acquire a certificate/ diploma but gainfully employed and financially capable may qualify to join an Alumni Association subject to the other legal requirements that may be hereafter imposed by the Alumni Association.

Section 2      Upon application, a Certificate of Provisional Recognition may be granted to an Alumni Association having at least fifteen (15) members.

As a general rule, no such accreditation shall be allowed in areas where accredited Alumni Association already exists.

The formal recognition and chartering shall be issued only after inspection of the National Executive Director or in his absence, by any representative duly authorized by the National President.

Section 3      Alumni Associations shall be governed by their own policies, rules and regulations not inconsistent with this Articles of Incorporation and By-Laws and those approved by the National Assembly.

Section 4      Each alumni Association shall be entitled to two (2) official/voting delegates and one (1) alternate to the National Assemblies.

Section 5      The following shall be the officers of the Alumni Associations; Chairman, Vice Chairman, Secretary, Treasurer, Auditor, and Press Relations Officer, all of which shall be prefixed with the descriptive word, “Alumni”.

Section 6      In the event that an Alumni Association’s  recognition is withdrawn, its records and other properties shall be surrendered to the Principal Office, and for this purpose, the National President may appoint a Trustee to take custody of such properties.

B. UNDERGRADUATE CHAPTERS

Section 1      The following shall be the officers of the Undergraduate Chapters; Grand Chancellor, Chancellor, Keeper of the Scroll, Exchequer, Keeper of the Mace, Pledge Educator and Herald.  There shall also be two Advisers (either alumni or non-member) who shall be chosen by the Chapter Officers.

Section 2      Undergraduate Chapters shall be established in Educational Institutions duly recognized by the Commission on Higher Education.

Section 3      A newly organized chapter shall only be issued a Certificate of Recognition upon submission of the requirements set by the Board of Trustees and upon attendance in a National Assembly.

Section 4      Each chapter has its official name a letter or a combination of the letters of the Greek Alphabet followed by the name of the institution.

Section 5      Each Chapter shall be entitled to two (2) official/voting delegates and one (1) alternate to National Assemblies.

Section 6      Undergraduate Chapters shall be governed by their own policies, rules and regulations not inconsistent with this Articles of Incorporation and By-Laws and those approved by the National Assembly.

Section 7      In the event that a Chapter’s recognition is withdrawn, its records and other properties shall be surrendered to the National Headquarters, and for this purpose, the National President may appoint a Trustee to take custody of such properties.

IX. NATIONAL ALUMNI Club

Section 1.     In the pursuit of these objectives National Alumni Club will be created to be composed of Alumni members.

Section 2.     This club shall be managed by its own board of trustees to be elected by and among the members thereof.

Section 3.     This Club shall raise funds for the organization.

X. ALUMNI Foundation

Section 1.     There shall be created an alumni foundation which shall be separate and distinct from this organization to be composed of all members and non members.

Section 2.     This Foundation will raised funds for the organization.

XI. Past National President advisory

Section 1      They shall be called “the elders” of the organization

Section 2      They shall act as advisors to the board of trustees.

Section 3      Its composition shall be composed of the past national president, sorority president, and supreme grand chancellor.  They shall elect among themselves a coordinator.

Section 4      The presence of the elders in any national meeting shall be privileged as a voting member but cannot be voted to any elected position.  However, if the elder is representative of any alumni association his/her representation prevails.

Section 5      As a commitment to legacy, the elder shall contribute any amount monthly apart from other financial due to organization. Likewise, they shall act as a role model in all undertakings.

             XII.  National Grievance OFFICE

Section 1.     There shall be created an Office of the Ombudsman composed of a Chairman and two (2) members to be   elected by the National Assembly during biennial convention, whose term of office is two (2) years.

Section 2.     It shall be vested with investigative and adjudicative powers.

Section 3.     There shall be a separate budget for this Office which shall be approved by the National Biennial Convention.

Section 4.     This is a collegial body which shall have full authority to organize and come up with its own implementing rules and guidelines.

ARTICLE XIII PENAL PROVISIONS

SECTION 1  THE PENAL PROVISIONS SHAL BE THOSE EMBODIED IN THE POLICY OF THE ORGANIZATION AND THOSE THAT MAY BE FORMULATED BY THE BOARD OF TRUSTEES.

Article XIV FEES, CHARGES AND ASSESSMENTS

Section 1      A one time registration Fee in the amount of P300.00 shall be collected from each member for the issuance of National I.D.  For the replacement the same amount shall be collected.

Section 2      Each Chapter shall collect from each member a monthly due out of which P5.00 shall be remitted to the National Executive Office.

Section 3      Each Alumni Association shall collect from each member a monthly due out of which P365.00 per year shall be remitted to the National Executive Office.

Section 4      A one time payment in the amount of P500.00 shall be collected from Alumni Association and Undergraduate Chapter for recognition.

Section 5      Other sources of funds for the Organization shall consist of donations, contributions and proceeds from fund-raising projects.

ARTICLE XV  GENERAL PROVISIONS

Section 1      An applicant sworn in as a full-pledged member of good standing shall be entitled to all the rights and privileges as well as the obligations and responsibilities provided (imposed) for under this Articles of Incorporation and By-Laws.

Section 2      All Members shall have the right to question and/or petition “in writing” any standing rule or regulation of the organization which are contrary to democratic ideals and procedures.

Section 3      Our Organization adheres and adopts a policy of non-hazing in recruiting new members.

Section 4      No member should permit any person, not a pledge or member, to use any  paraphernalia or property bearing insignia, marks, signs, and symbols of the Fraternity except to the immediate members of his/her family.

Section 5      All members shall abide by and follow this Articles of Incorporation and By Laws, rules and regulations and the policies of the organization. Any violation of the same shall be subject to the penal provisions.

ARTICLE XVI  AMENDMENTS

Section 1      This Articles of Incorporation and By Laws or any provision hereof may be amended, revised, modified, or repealed by a majority vote of the Board of Trustees unless otherwise provided for under the Corporation Code.

Section 2      Any amendments or revisions of these Articles of Incorporation and By-Laws duly approved by the Board of Trustees as provided in the preceding section shall be ratified by at least two-third (2/3) votes of the national assembly present in a meeting called for the purpose.  Provided that a written notice as regards to the proposed amendments or revision of the same, shall had been received by the members of the national assembly in good standing at least thirty days (30) days prior to the date of the said meeting.

                    For this purpose a member in good standing  refers to:

2.1  Must be a bonafide and ID card bearing member of this  organization; and

2.2   Must be a registered member and nominated delegate of a recognized chapter or alumni association; and

2.3 Must have no unsettled financial obligation to the organization.

2.4  The name of the delegate must appear in the official  and certified list of members of good standing in the organization.

ALPHA SIGMA PHI PHILIPPIMES, INC

18^TH NATIONAL BIENNIAL CONVENTION

APRIL 16-18, 2010

PILI CONSTITUTION

16TH NBC held in Pili, Camarines Sur April 2006

CONSTITUTION AND BY-LAWS

PREAMBLE

We, the members of the Alpha Sigma Phi Philippines, Incorporated, regardless of creed and religion, devoted to the noble ideals of humanity as embodied in our schools and community, in order to uphold and propagate the Principles of Service, Leadership and Loyalty, do hereby promulgate this Constitution and By-Laws.

DECLARATION OF NAME, HEADQUARTERS, SEAL, AND AIMS

Section 1       This organization shall be called ALPHA SIGMA PHI PHILIPPINES, INCORPORATED. Its National Headquarter shall be located in Dumaguete City, Philippines

Section 2       The organization shall have only one corporate seal to be adopted by Undergraduate Chapters and Alumni Associations and which shall appear in all official communications of the organization.

Section 3       Objectives: The organization aims to:

        3.1           Foster lifetime brotherhood and sisterhood and unity among members;

        3.2           Promote the welfare of the members

        3.3           Build noble leaders and better citizens for tomorrow

        3.4           Work for the greater involvement in the affairs of schools as well as in the community.

ARTICLE II

MEMBERSHIP

Section 1       Membership in this organization is open to bonafide college students with good moral character, good health, and who have passed the Alpha Sigma Phi Entrance Examinations.

Section 2       Membership is also open to members of the community of good standing and manifested exemplary leadership and service to the community after signifying an application in writing and exhibiting genuine concern and dedication to the organization and duly approved by the National Council.

ARTICLE III

NATIONAL ASSEMBLY

Section 1       The National Assembly shall be the highest policy-making body of the organization.

Section 2       The National assembly shall be composed of the official delegates from undergraduate chapters, alumni associations and the members of the National Council.

Section 3       The National Assembly shall be held biennially. In cases of unforeseen events that will bar the holding of the assembly, the National Council in a meeting called for the purpose, shall motu propio, reset the assembly provided that, the convening of the same shall not be earlier than 1 month nor later than 3 months after such occurrence.

Section 4       Notice for the National Assembly shall be sent not less than 3 months before the date fixed.

Section 5       Each official delegate, or his alternate, in his absence shall make a brief written report on the state of his chapter or association for the assembly.

Section 6       Annual Meetings in between National Assemblies shall take the form of educational conferences for the upliftment and enrichment of the life of the organization.

ARTICLE IV

THE NATIONAL COUNCIL

Section 1       The executive powers and functions shall be vested in the National Council.

Section 2       The National Council shall institute and establish means and procedures in pursuing and undertaking judicial functions.

Section 3       The National Council shall be composed of fifteen (15) members to include the

following:

1. Six(6) alumni members (at large).

2. Six (6) alumni representatives,  two (2) each from Luzon, Visayas and Mindanao

3.Three (3) undergraduates, each representing Luzon, Visayas and Mindanao

Section 4       Members of the National Council shall be entitled to one vote during the National Assemblies.

Section 5       The National Council shall act as Board of Directors of the Organization.

Section 6       The term of office of the National Council Members shall be four (4) years except for undergraduate, which shall be two (2) years. For the first National Council Members, the first three (3) highest votes of the alumni at large and the alumni representatives of Luzon, Visayas and Mindanao shall serve for a term of four (4) years   and the last three (3) shall serve for a term of two (2) years. The succeeding elected members shall serve for four (4) years. They shall be elected thru secret balloting among members of the assembly.

Section 7a     The following standing committees shall be composed of members of the National Council as Chairman, to wit;

1. Committee on Membership and Expansion

                                    2. Committee on Alumni Affairs

                                    3. Committee on Undergraduate Affairs

                                    4. Committee on International Affairs

                                    5. Committee on Ways and Means

Section 7b     The Chairman is given the blanket authority to appoint at least five (5) members of their respective committees, and submit the same to the National Council for proper acknowledgement.

A National Council member shall occupy only one position; i.e. National Officer or Chairman of a standing committee.

Section 7c     These committees shall assist the National Council in decision-making relative to committee affairs functions.

B. THE NATIONAL OFFICERS

Section 1                   The National Officers shall be as follows:

                                    1.a President

                                    1.b Vice President

                                    1.c Executive Director

                                    1.d Treasurer

                                    1.e Auditor, and

1.f Herald

Section 2       The National Officers shall be elected by the National Council members and shall serve for a period of two (2) years, except for the Executive Director which shall be appointed by the President and concurred by the National Council. The term of office of the Executive Director is co-terminus with the President.

Section 3       In case of vacancies in the National officers by reason of death, incapacity or Immigration, the National Assembly shall elect the new Board.

C. QUALIFICATIONS AND DUTIES OF NATIONAL OFFICERS

Section 1       The National President shall have the following qualifications:

                        1. a      He must be a degree holder or a graduate of at least four-year course.

                        1. b      He must be a bonafide and  active member of good    standing.

                        1. c       He must be of good moral character

Section 2       The duties of the National President are:

2. a      He shall be the Chief Executive of the organization    and shall be directly responsible and render reports to the assembly relative to the affairs of the organization.

2. b      He shall preside the National Assembly and in all National Meeting of the organization.

2. c      He or his duly authorized representative, shall issue permits to organize, establish, and recognize chapters and alumni associations.

2. d      He shall prepare a two-year program and budget subject for approval of the National Council.

2. e      He shall be responsible in fund disbursement and other fiscal matters of the Organization.

Section 3       The National Vice President shall have the same qualifications as the National President.

Section 4                   The National Vice-President shall have the following duties:

4.a       He shall automatically take over and act as the National President in case of incapacity, death or permanent disability on the part of the National President. He shall assume the presidency but only for the unexpired term.

4.b       He shall assist in the over-seeing and or supervising the overall operation of the undergraduate chapters and Alumni Associations.

4. c      He shall perform all other functions as  assigned by the National President.

Section 5       Qualifications of the National Executive Director.

5.a       The National Executive Director must possess all        the qualifications of the National President as provided for under Section 1, subtitle C, Article 4, Supra, In addition, he must be willing to work full time and accept compensation which shall be determined by the National Council.

Section 6       Duties of the National Executive Director:

                        6. a      He shall be responsible for the maintenance of the National Headquarter;

6. b      He shall be responsible for the orderly keeping of the records of the organization, and the proper dissemination of the communications/correspondents to all concerned;

Section 7                   Duties of the National Executive Director:

                        6. a      He shall be responsible for the maintenance of the National Headquarter;

6. b      He shall be responsible for the orderly keeping of the records of the organization, and the proper dissemination of the communications/correspondents to all concerned.

Section 8       Duties of National Treasurer

                        8. a      He shall be the chief budget officer of the organization;

8. b      He must keep an accurate record of all collections, disbursements and other  financial activities of the organization;

8. c      He shall update and present the book of account to the National Council during its annual meeting.

8. d      He shall present an annual audited report to the Securities and Exchange Commission when required, and to the National  Assembly with or without a need for a prior request or demand.

8. e     He must deposit the funds of the organization in any reputable  bank for safekeeping and withdraw any amount thereof  only upon the order of the National President or by a decision of National Council.

Section 9       Qualifications and Duties of National Auditor

                       

                        9.a     He must be a bonafide and active member of  good standing in the                          organizations.

                        9.b     He must show honesty, concern and objectivity in his work.

9.c     He must preferably be a commerce graduate with knowledge and experience in auditing.

9.d     He must be of good moral character.

9.e       He must conduct a periodic audit of the national treasurer and or chapter/associations treasurer.

9.f        He must submit report on the financial status of the organization to the      National Assembly and the National Council.

9.g       He shall report any and all irregularities done in any offices of the organization, and submit his findings and recommendations for appropriate action by National Council

Section 10     Qualifications and Duties of National Herald

10.a    He must have a working knowledge and journalism and must posses adequate skills and talent and oral and written communications.

10. b   He shall be a Director of Publications and such, he shall be responsible of all publications of the organization including the National Newsletter.

10. c    He must be ready to assume other duties that maybe assigned him by the National President

ARTICLE V 

ALUMNI ASSOCIATIONS AND UNDERGRADUATE CHAPTERS

A. ALUMNI ASSOCIATIONS

Section 1       The following are qualified to join and form Alumni Associations:

1. a      Brothers and sisters who finished at least four year course and economically stable.

1. b      Brothers and sisters who have acquired a certificate of Diploma of any two-year course or less from any educational institutions duly recognized by the Commission on Higher Education and economically stable.

1. c      Brothers and sisters who not having been able to finish a degree nor acquire a certificate/ diploma but gainfully employed and financially capable may qualify to join an Alumni Association subject to the other legal requirements that maybe hereafter impose by the Alumni Association.

Section 2       Upon application a Certificate of Provisional Recognition maybe granted to an Alumni Association having at least fifteen (15) members, provided but no accredited Alumni Association exists in the Area. The formal recognition and chartering shall be issued only after inspection of the Executive Directors. In the event that the Executive Directors cannot do the inspection for some reasons or another, it will now be the discretion of the National President to inspect or assign the Board of Director/s of the area to do the inspection. Inspection shall take place within a prescribe period to be set by the National Council upon receive of the application for inspection.

Section 3       Alumni Associations shall governed by their own policies, rules and regulations not inconsistent with these Constitutions and By-Laws and those approved by the National Assembly/ Council.

Section 4       Each alumni Association shall be entitled to two (2) official/voting delegates and one (1) alternate to the National Assemblies or Convention.

Section 5       The following shall be the officers of the Alumni Associations; Chairman, Vice Chairman, Secretary, Treasurer, Auditor, and Press Relations Officer, all of which shall be prefixed with the descriptive word, “Alumni”.

B. UNDERGRADUATE CHAPTERS

Section 1       The following shall be the officers of the Undergraduate Chapters; Grand Chancellor, Chancellor, Keeper of the Scroll, Exchequer, Keeper of the Mace, Pledge Educator, Herald and two (2) Alumni Advisers.

Section 2       Undergraduate Chapters shall be established in Educational Institutions duly recognized by the Commission on Higher Education.

Section 3       A newly organized chapters shall only be issued a Certificate of Recognition only upon submission of the requirements set by the National Headquarters and upon attendance in a National Leadership Conference (NLC) or National Biennial Convention (NBC).

Section 4       Each chapter has its official name-a letter or a combination of the letters of the Greek Alphabet followed by the name of the institution where it is located.

Section 5       Each Chapter shall be entitled to two (2) official/voting delegates and one (1) alternate to National Assemblies or Conventions.

Section 6       Each Chapter shall formulate its own rules, regulations and policies for its government not inconsistent with this Constitution and By-Laws and policies adopted by the National Council/assembly.

Section 7       The Grand Chancellor shall see to it that all communication from the National Headquarters and National Officers are read in meetings.

Section 8       In the event that a Chapter becomes in active, its certificate of recognition, records and other properties shall be surrendered to the National Headquarters, and for this purpose, the National President may appoint at Trustee to take custody of such properties.

c. NATIONAL ALUMNI Business Club

d. NATIONAL Alumni Foundation

e. Past National President Advisory

ARTICLE VI

FEES, CHARGES AND ASSESSMENTS

Section 1       Registration Fees in such amount as has been prescribed under this Constitution and By-Laws and Policies adopted by the National assembly shall be collected from the individual and undergraduate Members. Such fees shall be remitted to form part of the National Fund.

Section 2       Each Chapter or Alumni Association shall authorized to collect from their members monthly dues in accordance to their respective By-Laws and policies, provided thirty per centum (30%) of such Monthly Dues shall be remitted to the coffers of the National Council.

Section 3       Recognition Fees, in such amount prescribed under this Constitution and By-Laws and the policies adopted by the National assembly shall be collected from individual Alumni and Undergraduate Members, which fees shall be remitted to the National Council and form part of the National Budget.

Section 4       Other sources of organization funds shall consist of donations, contributions and proceeds from fund-raising projects.

ARTICLE VII

GENERAL PROVISIONS

Section 1       An applicant sworn in as a full-pledged member shall be entitled to all the rights and privileges as well as the obligations and responsibilities provided for under this Constitution and By-Laws.

Section 2       All members shall have the right to redress for grievances for abuses and injustices committed against them by other members.

Section 3       All Members shall have the right to question and/or petition “in writing” any standing rule or regulation of the organization which are contrary to democratic ideals and procedures.

Section 4       No Members shall attend any activity or gathering come to school, attend classes, and loiter around the school campus when drunk or intoxicated.

Section 5       Vandalism or any act delinquency is strictly prohibited and members found committing any unlawful act shall be dealt with accordingly.

Section 6       A Member must cooperate and contribute fully in the project undertaken by the organization.

Section 7       The calling of “ Brother” or “ Sister” in or outside the school must be emphasized.

Section 8       No Member can affiliate with any chapter or alumni association unless he presents a certification from his mother chapter that he is cleared of his accounts and other obligations therein, and that he is not under penalty suspension.

Section 9       All bonafide members shall abide by and follow this Constitution and By Laws, rules and regulations and the policies of the organization. Any violation of the same shall be subject to the penal provisions.

ARTICLE VIII

AMENDMENTS

Section 1       This Constitution and By Laws or any provision hereof may be amended, revised, modified, or repealed if three-fourths (3/4) votes of the members present to the National Assembly at a regular session called for the purpose, or through a Constitutional Convention provided that it shall not be amended, or revised within four (4) years from its ratification and not as often as five (5) years thereafter.

Section 2       Any amendment to or revision of this Constitution and By-Laws made in a Constitutional Convention or in a National Assembly shall be valid only when approved or ratified by a majority vote of the members present in the Constitutional Convention or of the National Assembly during its regular session.

ARTICLE IX

RATIFICATION

Section 1       This Constitution and By-Laws shall be approved upon its Ratification by at least three-fourth (3/4) votes of all official Delegates  presents at a National Assembly during its regular session.

Ratified and Unanimously Approved

16^th National Biennial Convention

Capitol Convention Center

Pili, Camarines Sur

April 29 to May 1, 2006

BISLIG AMENDMENTS to the CONSTITUTION

2000 NBC Mangagoy, Bislig City

April 2000

*** Please refer to the following Amendments ***

(Revised/approved during the 2000 National Convention held at John Bosco College, Mangagoy, Bislig City, April 2000)

                          Amendments:             Alumni            = P500.00

                                                            Undergraduate = P250.00

2. Individual members of every chapter/alumni association shall be assessed of the following    

      registration/membership fee:

a.    alumni member = P250.00

                        b.    undergraduate member = P150.00

The payment and remittance of the foregoing fees to the National Headquarters shall entitle the    

member to the issuance of the National Identification Card and Membership Certificate.

      3.   Each chapter/alumni association shall extend monthly or yearly financial assistance for the  

            smooth operations of the National Office out of their membership dues, as follows:

                         a.       alumni association = P360/year

                         b.      undergraduate chapter = 30% of P5.00 collected from the member every month.

III

PENAL PROVISIONS

A.    OFFENSES

     1.   Violations of chapter/association policies, rules, and regulations.

     2.   Violations of school rules and regulations.

3.  Violations of Philippine penal laws or conviction by final judgment for offenses involving moral turpitude.
4. Violations of the Constitution and By-Laws, policies, rules, and regulations of the organization.

B.     PENALTIES

     1.   For offenses under A.1 committed by members, the penalty shall be a reprimand, or a suspension for             a period of not exceeding 180 days, or both.

     2.   For offenses under A.2 committed by members, the penalty shall be a suspension of not more  

      than 180 days.

3. For offenses under A.3  and A.4 committed by members, the penalty shall be a suspension of not less than 180 days or an indefinite suspension.
4. For offenses under A.1 and A.2 committed by officers (national/alumni association/chapter),  

      the penalty shall be a suspension of 180 days minimum to one year maximum.

5. For offenses under A.3 and A.4 committed by officers, the penalty of at least one year suspension to indefinite suspension.

MARAWI AMENDMENTS to the CONSTITUTION

1994 NBC at MSU-Marawi

April 15-17 1994

*** Please refer to the following Amendments***

POLICIES ADOPTED DURING THE 1994 NATIONAL BIENNIAL CONVENTION HELD AT MINDANAO STATE UNIVERSITY, MARAWI CITY ON APRIL 15-17, 1994

I

ON MEBERSHIP

1. Quitters and resignees of any chapter and other fraternities shall never be accepted to this organization.
2. Applicants must undergo and pass the requisite Pledge Education before he/she can be a member. In one case, however, shall an applicant be subjected to the Pledge Education without first securing and submitting a medical certificate and police clearance and a certificate of good moral character from the school authorities.
3. A regular members refers to any bonafide member of the organization who have undergone and passed the Pledge Education Program and have satisfactorily complied with all the requirements prescribed by the Constitution and By-Laws and other existing policies of the organization. A member shall be entitled to all the rights and privileges as well as the responsibilities under the organization.
4. An affiliate member refers to any regular member of any chapter who signified in writing his willingness to transfer to another chapter or association  shall have been favorably approved by the new chapter in accordance with the Constitution and By-Laws. In no case, shall an application for affiliation be considered without the accompanying Certificate of Clearance from the applicants chapter of origin or from the National Headquarters.
5. The organization shall henceforth, not grant the status of “honorary member” to any individual or institution.
6. Membership in the organization is lifetime. Any member not involved in any manner in the affairs of the organization shall be considered “inactive” and the rights and privileges enjoyed by the regular members shall not be extended to him.

II

FEES, CHARGES AND ASSESSMENTS

1. A recognition fee of two hundred fifty pesos (P250.00) shall be assessed at each chapter.       

      Payment of such recognition fee entitled the chapter/alumni association for the issuance of a   

      Certificate of Recognition. A duly recognized chapter/association shall be entitled to the  

      following rights and privileges:

           a.    communications from the National Headquarters;

                       b.    invitations to National Assemblies/Conferences;

c.        publications, newsletters, manuals and handbooks;

d.       ID’s, certificate of membership; etc.

The chapter not recognized shall not be entitled to the foregoing rights and privileges.

The 1980 CONSTITUTION & BY-LAWS

The Constitution submitted to the Security Exchange Commission (SEC) 
as a requirement for Alpha Sigma Phi's incorporation

Preamble

We, the members of Alpha Sigma Phi Philippines

Inc., regardless of creed and religion devoted to the

noble ideals of humanity as embodied in our schools

and community, in order to uphold and propagate

the principles of Service, Leadership, and Loyalty,

do hereby promulgate this Constitution and By-laws.

Article 1

DECLARATION OF NAME, HEADQUARTERS,SEAL & AIMS

Section 1.    

This Organization shall be called Alpha Sigma Phi

Philippines, Inc. Its National Headquarters shall be

located in Dumaguete City, Philippines

Section 2.

The organization shall have only one corporate seal

to be adopted by undergraduate chapters and

alumni associations and which shall appear in all

official communications of the organization.

Section 3.

Objectives: The organization shall aim to:

3.1: foster lifetime brotherhood and sisterhood and

         unity among members.

3.2: Promote the welfare of the members;

3.3: build noble leaders and better citizens for

         tomorrow;

3.4: work for greater involvement in the affairs of the

school as well as in the community

Article II

MEMBERSHIP

Sec. 1: membership in this organization is open to

bonafide college students with good moral character,

good health, and who have passed the Alpha Sigma Phi

Entrance Examinations.

Article III

NATIONAL ASSEMBLY

Sec 1. The National Assembly shall be the highest

policy making body of the organization.

Sec 2. The national assembly shall be composed of

official delegates from undergraduate chapters,

alumni associations and the members of the national

council.

 Sec 3. The National Assembly shall be held biennially.

In cases of unforeseen events that will bar the holding

of the assembly, the National Council, in a meeting

called for the purpose, shall molu propio,reset the

assembly provided that, the convening of the same

shall not be earlier than one month nor later than

three months after such occurrence.

Sec 4. Notices for the national assembly shall be sent

not less than three months before the date fixed.

 Sec 5: A majority of the official delegates in

attendance shall constitute a quorom.

Sec 6: Each official delegate  or in his absence, his

alternate, shall make a brief written report on the

state of his chapter or association to the assembly.

Sec 7: Annual Meetings in between National

Assemblies shall take the form of Educational

Conference for the uplift and enrichment of the life

of the organization.

ARTICLE IV

THE NATIONAL COUNCIL

Sec 1: The Executive Powers and function shall be

vested in the national council.

Sec 2: The  National Council shall institute and

establish means and procedures in pursuing and

undertaking judicial functions.

Sec 3: The national council shall be composed of

sixteen (16) members to inlude the six (6) national

officers, the immediate Fast National President,

(3) Undergraduate Representatives for Luzon,

Visayas and Mindanao, and three (3) Representatives

of the international council who are appointed by

the National President.

Sec 4: Members of the national council shall be

entitled to one vote each during national assemblies.

Sec 5: The national council shall act as the board of

Directors of the organization

         THE NATIONAL OFFICERS

Sec 1: The national officers shall be as follows

1.a: National President;

1.b: National V- President;

1.c: Executive Director;

1.d: National Treasurer;

1.e: National Auditor: and

1.f: National Herald

Sec 2: The National President, the national Vice-

President, and the National Auditor shall be elected

by the assembly for a term of 2 years, without

prejudice to re-election for another term. Their

elections shall be by secret balloting, and those

garnering the majority or highest votes shall be

deemed duly elected to their corresponding office.

Sec 3: All other National officers shall be Appointed

by the national President.

QUALIFICATIONS AND DUTIES OF NATIONAL

OFFICERS

Sec 1: The National President shall have the following

qualifications:

1.a: Must be a degree holder or a graduate of at least

four year course;

1.b: Must be a bonafide and active member in good

standing.

1.c: Must be of good moral character.

Sec. 2 The Duties of the National Presidents are:

2.a: He shall be the Chief Executive of the organization

and shall report and be directly responsible to the

assembly respecting the affairs of the organization.

2.b: He shall preside the National Assembly and in all

national meetings of the organization:

2.c: He or his duly authorized representative shall

issue permit to organize, establish and recognize

chapters and alumni association.

2.d: He shall prepare a two year program and budget

for approval by the National Council.

2.e: He shall be responsible for fund disbursements

and other fiscal matters of the organization.

Sec. 3: The National Vice President shall have the

same qualifications as the National President..

Sec. 4: The National Vice President shall have the

following duties:

4.a: He shall automatically take over and act as

National President in the absence or in case or

incapacity of the latter. In case of death or permanent

disability on the part of the national president shall

become and assume the Presidency but only for the

unexpired term of the former.

4.b: He shall assist in the overseeing and or supervising

the over all operations of the undergraduate chapters

and alumni association;

4.c: He shall perform all other functions as may be

assigned by the National president.

Sec. 5: Qulifications of the Executive Director:

5.a:The National Executive Director must possess all the

qualifications of the National President as provided

for under sec. 1. Subtitle C, Article IV Supra. In

addition, he must be willing to work full time and

accept compensation which shall be determined by

the National Council.

Sec. 6: Duties of the Executive Director:

6.a: he shall be responsible for the maintenance of the

national headquarters.

6.b: he shall be responsible for the orderly keeping of

the records of the organization, and the proper

dissemination of communications/correspondences to

all concerned..

6.c: he shall keep the minutes of the national assembly

as well as those of the national council and to prepare

copies thereof for submission to the securities and

exchange commission when required.

6.c: to represent the national president in all functions

delegated to him.

Sec. 7: Qualifications of the National Treasurer:

7.a: he must preferably be a commerce graduate.

7.b: he must be bonded with premium to be paid by the

national council:

7.c: must be a bonafide and active member in good

standing of the organization.

7.d: of good moral character.

Sec. 8: The duties of the National Treasurer:

8.a: he shall be the budget officer of the organization

8.b: must keep a true and accurate record of all

collections, disbursements, and other financial

activities of the organization.

8.c: he shall update and present the books of account

to the national councilduring its annual meeting.

8.d: he shall present an annual audited report to the

securities and exchange commission when required

and to the national assembly with or without need of

prior request or demand.

8.e: he must deposit the funds of the organization in

any reputable bank for safekeeping and withdraw any

amount thereof only upon order of the national

president or by a decision of the national council.

Sec. 9: Qualification and duties of the national treasurer

9.a: he must be a bonafide and active member in good

standing of the organiztion.

9.b: he must have shown qualities of honesty, concern

and objectivity on his work.

9.c: he must preferably be a commerce graduate with

knowledge and experience in auditing:

9.d: he must be of good moral character.

9.e: he shall conduct a periodic audit of the national

treasurer and all chapters/associations treasurers.

9.f: he must submit a report on the financial status of

the organization to the national assembly and the

national council.

9.g: he shall reports any all irregularities done in any

office of the organization and submit his findings and

recommendations for appropriate action by national

council.

Sec. 10: Qualifications and duties of National Herald

10.a: he must have a working knowledge in journalism

and must possess adequate skills and talent in oral and

written communications:

10.b: he shall be the director of publications and as such

he shall be responsible of all publications of the

organization, including the National Newsletter.

10.c: he must be ready to assume other duties that may

be assigned him by the National President.

ARTICLE V

A. : Alumni Association

Sec. 1: The following are qualified to join and form

alumni associations:

a: Brother and sisters who finished at least four year

course and gainfully employed

b: Brother and sisters who have acquired a certificate

or diploma of any two year course or less from any

educational institution duly recognized by the

Department of Education, Sports and Culture, and

gainfully employed.

c: Brother and sisters who; not having been able to

finish a degree nor acquire a certificate/diplloma but

gainfully employed and financially capable may

qualify to join an alumni association subject to the

other legal requirements maybe hereafter imposed

by the alumni association..

Sec. 2: Upon application, a certificate of provisional

recognition may be granted to an alumni association

having at least fifteen (15) members, provided that no

accredited alumni association exists in the area. The

formal recognition on and chartering shall be issue only

after the inspection of the Executive Director.

Sec. 3: Alumni association shall be governed by their

own policies, rules, and regulation not inconsistent

with this constitution and by-laws and those approved

by the national assembly/council.

Sec. 4: Each alumni association shall be entitled to two

(2) official/voting delegates and one (1) alternate to

the national assemblies or conventions.

Sec. 5: The following shall be the officers of the alumni

associations: Chairman, Vice-Chairman, Secretary,

Treasurer, Auditor, Press relations officer, all of which

shall be prefixed with the descriptive word, "alumni".

B. Undergraduate Chapters

Sec. 1: The following shall be the officers of the

undergraduate chapters: Grand Chancellor, Chancellor,

Keeper of the scroll, Exchequer, Keeper of the mace,

Herald, and two (2) Alumni Advisers.

Sec. 2: Undergraduate chapters shall be established in

Educational  Institutions duly recognized by the

Department of Education, Sports, and Culture.

Sec. 3: Each chapter shall be has its official name - a

letter or a combination of letters of the greek alphabet.

Each Chapter may adopt as its popular and unofficial

name that of the institution where it is located.

Sec. 4: Each chapter shall be entitled to two (2) official

/voting delegates and one (1) alternate to national

assemblies or conventions.

Sec. 5: Each chapter shall formulate its own rules,

regulations and policies for its own government not

inconsistent with this constitution and by-laws and

policies adopted by the national council/assembly.

Sec. 6: The Grand Chancellor shall see to it that all

communications from the national headquarters and

the national officers are read in meetings.

Sec. 7: In the event that a chapter becomes inactive, its

certificate of recognition, records, and other properties

shall be surrendered to the national headquarters, and

for this purpose, the national president may appoint a

trustee to take custody of such properties.

ARTICLE VI

FEES, CHARGES, AND ASSESSMENTS

Sec. 1: Registration fees in such amount as has been

prescribed under constitution and by-laws and the

policies adopted by the national assembly shall be

collected from the individual alumni and undergraduate

members. Such fees shall be remitted to form part of the

National Fund.

Sec. 2: Each chapter or alumni association shall be

authorized to collect from their members monthly dues

in accordance to their respective by-laws and policies,

provided, thirty per centum (30%) of such Monthly dues

shall be remitted to the coffers of the national council.

Sec. 3: Recognition fees in such amount prescribed

under this constitution and by-laws and the policies

adopted by the national assembly shall be collected

from individual alumni and undergraduate members,

which fees shall be remitted to the national council

and form part of the national budget.

Sec. 4: Other source of organizational funds shall consist

of donations, contributions, snd procceds from fund-

raising projects.

ARTICLE VII

GENERAL PROVISIONS

Sec. 1: An applicant sworn in as full-pledged member

shall be entitled to all the rights and privileges as well

as the obligations and responsibilities provided for

under this constitution and by-laws.

Sec. 2: All mebers shall have the right to redress for

for grievances for abuses and injustices commited

against them by other members.

Sec. 3: Any member shall have the right to question and

or petition any standing rule or regulation of the

organization which are contrary to democratic ideals

and procedures.

Sec. 4: In no case shall a member come to school,

attend classes, or loiter around the school campus when

drunk or intoxicated.

Sec. 5: Vandalism or any act of delinquency is strictly

prohibited and members found committing any

unlawful act shall be dealt with accordingly.

Sec. 6: A member must cooperate fully in the projects

undertaken by the organization.

Sec. 7: The calling of " brother " or " sister " in or outside

the school must be emphasized.

Sec. 8: No member can affiliate with any chapter or

alumni association unless he presents a certification

from his mother chapter that he is cleared of his

accounts and other obligations therein, and that  he is

not under the penalty of suspension.

Sec. 9: All bonafide members shall abide by and follow

the constitution  and by-laws, the rules and regulations,

and the policies of the organization. Any violation of the

same shall be subject to appropriate sanctions as

provided for by the penal provisions.

ARTICLE VIII

AMENDMENTS

Sec. 1: This constitution and by-laws or any provision

hereof may be amended, revised, modified, or repealed

by three-fourths (3/4) votes of the national assembly

at a regular session called for the purpose, or through

a constitutional convention, provided that, it shall not

be amended, or revised within four (4) years from its

ratification and not as often as five (5) years thereafter.

Sec. 2: Any amendment to or revision of this

constitution and by-laws made in a constitutional

convention shall be valid only when approved or

ratified by a majority vote of the national assembly

during its regular session.

ARTICLE IX

RATIFICATION

Sec. 1: This constitution and by-laws shall be approved

upon its ratification by at least three-fourths (3/4) votes

of all official delegates present at a national assembly/

convention.

ANY INQUIRIES? 

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